ZETA*AID » cPanel eMail Applications

Configure Microsoft Outlook 2003/2007

Zeta*Aid — Thu, 04 Mar 2010 15:34:52 +0000

If you have not already setup your POP3 email in your control panel you will need to do so before setting up your email in Microsoft Outlook.

To access your control panel [cPanel] go to your http://yourdomain.com/cpanel [simply type /cpanel at the end of your domain name].
You will need to login with your username and password from your welcome email. If you need your details resent contact us.
Once logged into your cPanel you can setup POP3 email accounts and do much more.
You will be prompted for a password when setting up your POP3 account. Make sure you remember the password as you will need it when setting up your new email account in Microsoft Outlook. The password is case sensitive.

How to setup your new email account in Microsoft Outlook

This tutorial will explain how to setup a Cpanel POP3 email account up in Microsoft Outlook. Some versions of Microsoft Outlook are slightly different but these settings remain the same.

Open Outlook and at the top menu go to > Tools >E-mail Accounts > add a new account >
The box you see below will appear. Select:
Add a new e-mail account” then click “Next” at the bottom.
In the new window that appeared select “POP3″ and then “Next” at the bottom.
In the new window that appeared fill in your information:
1. “Your Name”. This is the name that will show up in the “From” line when you email someone. It can be what ever you like it to be.
2. “Email Address”. This would be the email address you are setting up [The one you already created in cPanel].
3. “Incoming Server mail server (POP3)”. “Outgoing mail server (SMTP)”. Both the incoming server and outgoing should be set exactly the same. Substitute “yourdomain” in the image below with your actual domain name.
4. “User Name”. This should be the full email address. *IMPORTANT – Sometimes OUtlook automatically fills the username in for you, but does not input the full email address. Make sure this is correct.
5. “Password”. Type in the password you selected earlier in the cPanel. This is case sensitive. If you cannot remember your password you can login to cPanel and update it. Apply the checkmark “Remember Password”.
Leave the “Log on using Secure Password Authentication (SPA)” unchecked.
Do not “Test Account Settings” as we need to change a few more settings first.
Click “More Settings”. Another window will appear. We need to make a few changes. We are almost finished!
After you clicked “More Settings” a new box appears the same as below. The new box has tabs you can select across the top. We’ll start with the “General” tab.
You should put your name or company name in “Organization”.
You should put your email address in the “Reply E-mail field”.
After entering your info click the next tab to the right “Outgoing Server” and a new window will appear. See below. [Do not click OK at the bottom yet].
In the “Outgoing Server” tab make sure you have exactly the same as in the image below.
Check “My outgoing server (SMTP) requires authentication”.
Select the radio button at the bottom “Log on to incoming mail before sending mail”. See below.
Once you have verified your info is correct click “OK” at the bottom. You will be back a the main setup window. See below.
You are now back at the main window. You don’t have change anything as you have already put your info in. If you like you can test account settings, or simply click “Next” at the bottom and the final window appears to tell you that you have finished.
Click “Finish”.
That’s it. You should now send a test email to yourself. You can click “Send and Receive” in Outlook to speed things up.

If you see an error message make sure you have a good internet connection by visiting yahoo.com [or similar]. If you do have a good connection and you still see an error that means a setting is incorrect. You can go back to:

> Tools >E-mail Accounts > View or Change Existing Accounts

You should make sure all settings are correct and spelling is correct.

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Creating A New eMail Account in cPanel

Zeta*Aid — Tue, 09 Jun 2009 16:31:05 +0000

New to cPanel ? Well listed below are the various steps you’d need to take to set-up an email account:

Log into your cPanel [http://www.yourwebsite.com/cpanel]
Click on the mail icon or the corresponding “Email Accounts” text.
You will notice a portion of the screen dedicated to the following text “Add a New Email Account”
You will notice within this frame/screen a box to input an e-mail name with a drop down list i.e. (somename@any_domain_you_chose.com)
Select the domain / sub-domain you want the e-mail assoicated with.
Select a password for this account (This will be associated only with this account)
Select the quota or leave at the default amount.
Click on create

TIP :

If you are creating this account for POP/SMTP Access, i.e. you will be retrieving email to MS Outlook or any other email client, you might want to limit the mailbox quota;

such that you’d have more space for your web services.

In any case, a large amount is not required as you’ll be downloading the emails, unless, you’re intending to keep the mail stored on the server for reference.

After the e-mail account is created you can repeat steps 3 – 9

After you have all the accounts set up, you can check by utilising either one of the 3 methods listed below:

A) Use the Automatic Configuration given in cPanel

Click the “Configure Mail Client” Function in your “Current Accounts” (right below the “Add a New Email Account Screen”)
Follow the steps highlighted by the Wizard

B) Outlook / Outlook Express

Open Outlook express
Create an account under tool -> Accounts -> new -> Mail
Follow wizard, when asked for pop and SMTP they are mail.YOURDOMAN.com for both Incoming and Outgoing [*YOURDOMAIN* = whatever the MAIN domain is of the account]
Username is the SAME as the e-mail address (i.e. name@domain.com) the whole thing not just the name
Click finish, if you get an SMTP error try using your ISP’s SMTP server name

C) Webmail

Using a Web Browser (Internet Explorer, FireFox, Mozilla, etc) go to http://www.yourdomain.com/webmail (the domain is your MAIN account not addon domains)
A log-in box will pop up, the username is the e-mail account you want to check with the password for THAT e-mail account
Choose 1 of 3 options for reading mail, they are all the same mail just a different look and feel

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Creating A Mailing List

Zeta*Aid — Tue, 09 Jun 2009 16:30:37 +0000

A mailing list can simplify sending messages to a large group of people. You can add a group of email addresses to a mailing list to avoid typing in those addresses each time a mailing is sent. This can be very useful when sending newsletters or other updates to large groups of people.

Create A Mailing List

Steps

Set the following:
- List Name – Enter the name of your new mailing list.
- Password – Enter the password to your new mailing list.
- Domain – Select the domain you want your new mailing list to be used on from the drop down menu.
Click on the Add Mailing List button.
When the page loads, you should see a confirmation statement. Click on the Go Back Link.
You will see a two-column table consisting of the following information:
- List Name – This entry is the name of the mailing list you entered in Step 1 above.
- Functions – You have three functions available.
  - Delete – Click on the Delete link to delete the associated mailing list.
  - Change Password – Click on the Change Password to modify/change the associated mailing list’s password.
  - Modify – Click on the Modify link to configure, manage, and use your new mailing list. The mailing list manager uses a third-party web based application called Mailman. You will need to enter the password for the mailing list you created in Step 1 above and then configure your new mailing list according to Mailman’s instructions at one of the following locations:
    - http://staff.imsa.edu/~ckolar/mailman/
    - http://www.gnu.org/software/mailman/mailman-admin/index.html

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Configure Mail Client

Zeta*Aid — Tue, 09 Jun 2009 16:30:09 +0000

A mail client is an application you use to check your email. The mail client can be either web based or a desktop application such as Microsoft Outlook or Express.

Why configure my mail client?

You can configure your mail client to receive emails from any account you setup through cPanel. For example, if you use Microsoft Outlook and want to configure the application to receive and send emails from an account created in cPanel, you can set cPanel to automatically configure your Microsoft Outlook for you.

Steps

Find the email account you want to use when configuring your mail client in the “Current Accounts” table.
Select the Configure Mail Client option from the drop down menu in the “Functions” column.
There are two ways to configure your mail client. You can use the “Auto-Configure” options or manually adjust the settings using the information provided in your control panel.

NOTE: You can only use the “Auto-Configure” options for the following mail clients: Microsoft Outlook, Microsoft Outlook Express, Apple’s Mail

Also note that you can choose between IMAP and POP3 when configuring your mail client. Definitions are shown below:

IMAP: IMAP email access coordinates between the server and you mail application. Messages that have been read/deleted/replied-to will show as read/deleted/replied-to both on the server and in the mail application.

You can learn more about IMAP through Wikipedia at http://en.wikipedia.org/wiki/Internet_Message_Access_Protocol.

POP3: POP3 does not coordinate with the server. Messages marked as read/deleted/replied-to in the mail application will not show as read/deleted/replied-to on the server. This means that future downloads of your inbox or other mailboxes with POP3 will show all messages as unread.

You can learn more about POP3 through Wikipedia at http://en.wikipedia.org/wiki/Post_Office_Protocol.

Auto-Configure Option

Click on one of the “Auto-Configure” options according to the mail client and type you want to use. In our example we chose the “Auto-Configure Microsoft Outlook for POP3 Access” option. A new pop-up message will appear stating what the control panel is going to do in order to automatically configure the mail client you chose. cPanel will modify your registry settings and configure your mail client. Follow any additional on-screen prompts in order to complete the process.

Manually Configuring Your Email Client

The following settings are predetermined for you in your control panel based on the email account you chose in Step 3 above:

Mail Server Username
Incoming Mail Server
Outgoing Mail Server
Supported Incoming Mail Protocols
Supported Outgoing Mail Protocols

If you need assistance manually configuring your mail client, ask your system administrator or simply email our support team for more information.

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Configure eMail Settings (End-User)

Zeta*Aid — Tue, 09 Jun 2009 16:29:25 +0000

Changing of various email settings is possible by having the email account holder go to http://www.yourdomainname.extension/webmail/ and logging in with their email account username and password.

NOTE : The username has to be the full email address, i.e. username@yourdomain.extension.

Once logged it, they will see Horde, SquirrelMail and RoundCube, as well as links to Change Password, Forwarding Options, Autoresponder Options, Configure Mail Client, eMail Delivery Route and eMail Filtering.

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Change Password (E-mail)

Zeta*Aid — Tue, 09 Jun 2009 16:28:56 +0000

Steps

Find the email account you want to use to change the password in the “Current Accounts” table.
Select the Change Password option from the drop down menu in the “Functions” column.
Enter the new password in the “New Password” text box.
Click on the Change button.
A confirmation statement will be shown:
- “The e-mail account EMAIL_ACCOUNT was successfully modified.”

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Acessing Web-Mail

Zeta*Aid — Tue, 09 Jun 2009 16:23:44 +0000

You can login to the webmail interface without logging into cPanel by going to any of the following url’s:

1. http://yourdomain.com:2095/

2. https://yourdomain.com:2096

3. http://yourdomain.com/webmail/

(You will need to replace yourdomain.com with your domain name)

You can also choose to make your very own subdomain, and redirect this subdomain to http://yourdomain.com/webmail/ .

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