1. Open up the document you would like to edit. If you wish, you may want to save a copy of the document. To do this, click on the Microsoft icon at the left-hand corner of Microsoft Word. On the drop-down menu, click on save as. It is better to save the document as a Word 97-2003 document, as Word 2007 is not compatible with older versions.
  2. When you have opened and saved a copy of your document, on the top menu, click on “Review”. Select “Track Changes”. You are now ready to edit.
  3. To add a comment to a word or paragraph, place your cursor at the end of the word or paragraph and then click on “Comment” in the review tab. This will open up a red box in which you can insert your comment.
  4. To add in a missing word, just simply type in your text. Word will use red text with underlining, which cannot be changed at this point.
  5. When words are deleted, the word will be struck through and in red font. When words or paragraphs are moved around, a red strike will also be used on that word or paragraph’s original place and it will appear in its new position in red font.
  6. If you are the receiver of a document which has been edited using track changes, you must accept or reject the changes. To do this you can either right click on all changes (including comments) and choose the action steps (accept or reject changes). Alternatively, there is a choice on the top-bar menu to accept or reject each change one by one, or to accept or reject all changes in one move!
  7. When you have finished, ensured that the document is set to final markup. This is done in the Review tab, next to the button for Track Changes. From the drop-down menu, select “Final”. This will retain any changes you selected but will return all font to its original formatting, which means you will not see any strikes, red fonts or comment boxes.